An events company in Mexico.
A design sprint with 11 interviews and 80+ pieces of evidence found 218 hours a month of manual work, an estimated $30,000 a year. [S6]
AI process design for U.S. small and mid-size companies
AI that fits how your company works.
We map how your business runs, find where AI saves time or wins accounts, then set up the tools and train your team. It starts with a 4-week design sprint.
Entropia by Ventana Digital. 200+ website and funnel projects delivered. [S5]
Your AI DepartmentExample
Weekly updateShipped
Lead intake agent live
Team training recorded
Usage policy approved
RoadmapNext 90 days
Quote follow-up
Proposal drafts
Reporting
Lead inboxSpeed to lead
Website inquiryNew lead
Quote requestReplied
ReferralQualifying
The problem
Generic AI tools don't fit how your company works.
Many companies try AI on their own, in one of two ways. They buy a general tool that nobody adapts to how the work gets done. Or they ask one person to build something alone. Either way, the tool doesn't fit, and the team stops using it.
The difference is fit. We learn how your company works first. Then we choose the tool.
Deployment means the tool went into daily use.
MIT NANDA, "The GenAI Divide: State of AI in Business 2025." Companies that worked with specialized partners reached deployment about 67% of the time; internal builds reached it about 33% of the time. Self-reported, interviews with 52 organizations, reported by Fortune.
How we work
Five steps. The same every time.
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Find.
We interview your team and review your real files. You get a list of problems and what each one costs.
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Choose.
We test what already exists first. Training or an existing tool comes before any build.
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Set up.
We connect the tools to how you work and set security rules. We build only what nothing on the market solves. You approve each build's scope and size in writing first.
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Train.
Every build comes with a walkthrough video, a one-page guide and a live session.
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Measure.
A weekly update and a monthly report on hours saved, what shipped and what is next. Each quarter you choose the next area.
Our work
Work we have delivered.
Designed: a phone app for field reps at one of the largest U.S. consumer goods companies.
Reps report on about 2,900 in-store displays with a photo and GPS, even without signal. [S5]
For one of the two largest pharmaceutical companies in Switzerland: channel monitoring from public data.
It found 12 documented cases of its cancer medicines sold outside its own distribution channel. [S5]
A media monitoring product that runs every day.
It serves one of Venezuela's largest banks, one of its largest fintech companies and one of its largest holding companies, covering about 2,800 mentions a week. [S7]
200+
website and funnel projects by Ventana Digital. [S5]
Start here
The design sprint.
One area of your business per sprint, for example marketing and sales. We map how it works, find what costs you time or accounts, and give you a ranked plan.
$5,000
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Week 1.
Kickoff with the owners, 2 hours. We agree who we interview, which files we review and which tools you use.
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Weeks 1 and 2.
Up to 10 interviews of 45 minutes, with owners and managers, then the people doing the work. We review real records: lead lists, bids won and lost, contracts, website and ad data, reports. A 45-minute preliminary findings session at the end of week 2.
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Week 3.
The process map and the opportunity matrix.
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Week 4.
A 90-minute review with the owners to check and reorder the list. Then a 90-minute final presentation.
The 7 deliverables
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The written report, print-ready.
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The process map: every step, who does it, which tool, how long it takes. Steps that lose time, money or accounts are marked.
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The evidence log: every finding tied to the interview or file it came from.
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The opportunity matrix: every fix ranked by value and effort.
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A one-page case for each of the top 3 fixes: how it works now, how it would work after, hours and dollars saved, and the math.
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A tool review: what your current tools cover, and what is missing.
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The 90-day roadmap: order of fixes, cost, owner, and what not to build.
- Paid in full at signing.
- The $5,000 counts as a deposit on month 1 of the Fractional AI Department if you continue.
- The plan is yours whether or not you continue. The sprint does not commit you to anything after it.
What we need from you: the kickoff, the interviews, and access to your files and tools.
After the sprint
Your Fractional AI Department.
A monthly team that puts the sprint plan in place. We choose and set up tools, build what is missing, train your people and report results.
Both options include
- A fractional AI officer check-in every two weeks
- Tool research and setup
- AI security and usage rules, with a written AI usage policy and approved-tools list in month 1
- A weekly written update
- A monthly results report and a monthly tool memo
- A monthly 45-minute session with the owners
- A quarterly results review against the baseline, where you choose the next area
Option A
- Team training
- 1 live session a month
- Custom builds
- Priced by size, scored in writing before work starts
- Response time
- 48 hours
Option B
- Team training
- 2 a month, plus weekly office hours
- Custom builds
- Included for the active area, one large build at a time
- Response time
- 24 hours
We scope and price the AI Department on a call, after we understand your business.
Training your team keeps.
- Every build ships with a walkthrough video under 10 minutes, a one-page guide, and a 60-minute live session with the people who will use it.
- Monthly team sessions are 60 minutes, recorded, on one topic from your roadmap.
- Option B office hours: 1 hour a week, open to anyone on your team.
- A training library you keep: guides, videos and approved prompts in one shared folder, updated as tools change. It stays with you if you cancel.
The first 90 days start with the sprint. After that, month to month with 30 days' notice.
Separate service
Digital Funnels.
A website and follow-up system that turns visitors into calls. You can buy it on its own. No sprint needed. Delivered with Ventana Digital, 200+ website and funnel projects. [S5]
70%[S2]
B2B buyers are about 70% through their buying process before they contact a seller.
7x[S3]
Companies that contacted a lead within an hour were nearly 7 times as likely to have a real conversation with a decision maker.
6.1%[S4]
The median landing page for commercial and professional services converts 6.1% of visitors into leads.
- Website, 5 to 15 pages.Built for the size of accounts you want to win.
- 3 landing pages.One for each type of buyer.
- Speed-to-lead agent.Replies to every new lead within minutes.
- Intake agent.Asks qualifying questions before the lead reaches you.
- Follow-up sequence.Stays in touch until the lead calls.
- Weekly report.Shows which channel produces results.
A larger version adds outbound agents, Google Ads management and outreach to past clients.
At launch, your team gets a 60-minute training session, a walkthrough video and a one-page guide.
We scope Digital Funnels on a call. Both versions have a six-month minimum.
FAQ
What does the design sprint cost?
$5,000, fixed, paid at signing. It takes 4 weeks and covers one area of your business.
Do I have to sign up for anything after the sprint?
No. The plan is yours either way. If you continue with the Fractional AI Department, the $5,000 counts as a deposit on month 1.
How much of my team's time does the sprint take?
A 2-hour kickoff with the owners, up to 10 interviews of 45 minutes, access to your files, a 45-minute findings session and two 90-minute sessions in week 4.
Why don't you list prices for the AI Department and Digital Funnels?
They depend on your scope. We price them on a call once we understand what you need.
Will you build custom software?
Only when nothing on the market does the job. Training or an existing tool comes first. You approve the scope and size of every build in writing before work starts.
What happens to the training if we stop?
The training library stays with you: guides, videos and approved prompts. After the first 90 days you can cancel with 30 days' notice.
Can I buy Digital Funnels without a sprint?
Yes. Digital Funnels is a separate service and does not need a sprint.
Tell us what you need.
Send a few details. We reply by email to set up a call.